Description

Job Advert Summary    
Syntech is a fast-growing technology distributor, and our goal is to improve lives through the innovative technology we bring to the market – from cutting-edge Smart Home and alternative power Technology to the latest innovative gaming gear and commercial electronics. We maintain a challenging work environment with corresponding respect for work / life balance.

We are looking for a Front of House Administrator who will be the welcoming face of Syntech. The purpose of this position is to manage the telephone, reception area, assist customers as well as provide administrative support to the Accounts department.

Minimum Requirements    
At least 3 years’ experience as a receptionist or similar role which included administrative functions
Matric with a good understanding of accounting principles and functions (N4/N5 Accounting an advantage to provide scope for future expansion of the role)
The ability to multi-task and work well under pressure
Good written and verbal communication skills
The ability to handle confidential information
The ability to maintain a tidy and organised workspace
Punctual with strong time management skills
Ability to work independently, but also as part of a team
Friendly with a pleasant demeanour

Duties and Responsibilities    
Presentation and Call management

Keep workstation and surrounding areas neat and assist colleagues during break times.
Present yourself in a professional and friendly manner towards staff and customers
Answer calls in a professional manner
Take detailed and accurate messages where applicable
Transfer calls to the appropriate person / department
Respond to general customer queries and enquiries where possible
 

Accounts functions

Draw missing POD reports from Autopilot (Inhouse system)
Scan signed invoices into Autopilot. Sort and file signed invoices
Track missing PODs for CPT and JHB branch - liaising with couriers
Receive / sign for parcels
Booking of courier collections, track and follow up on client parcels
Requesting approval and enter supplier courier expenses on FINCON (Accounting Package)
Collect drivers’ petrol slips and complete monthly recon
Other ad hoc tasks delegated from time to time
 

Admin Functions

Capture staff time and attendance
Capture and file staff leave applications

Policy

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.