Description

Eduvos is looking to employ a Registry Officer on a permanent basis at any of our National campuses in Gauteng.

Type of role:
Permanent

Purpose of the role:
To provide administrative support within the Office of the Registrar and serve as point of contact support services for the Office.

Minimum Requirements    
Bachelor’s Degree (or a combination work experience and other qualifications)
At least three years’ experience in a Higher Education, with preferred experience in Governance and Compliance, with a coordination function, requiring interacting with multiple stakeholders

Duties and Responsibilities    
Records Management:

Ensure Registry documents are uploaded to the relevant repository, giving particular attention to version management and file structures.
Manage and update the Policy Register, alerting Registrar to upcoming Policy review cycles.
Ensuring integrity and appropriate accessibility of Registry’s document Repository.
Update and correct records as required.
Carry out archiving and disposal activities following retention policies.
Conduct periodic audits to ensure record accuracy and completeness

Conduit to Accreditation & QA (A&QA) department:

Share Registry specific evidence folders with the Accreditation & QA dept, as requested.
Prepare, collate and record evidence folders, as required by the A&QA dept, as guided by the Registrar.
Track evidence submissions from the NM portfolios within Registry.
Maintain correspondence registers and tracking logs.

Administrative Support & Secretariat Assistance:

Provide all round administrative support as required by the Registrar
Draft and collate select reports/communication, with the guidance of the Registrar.
Source required information, dependent on need, from various stakeholders.
Track Registry decisions and implementation
Provide support to Registry NM, as and when requested
 

Functional and Behavioural Competencies    
Functional Competencies:

Computer Literacy
Proficiency in Microsoft Office suite
Very detail orientated; an eye for accuracy is a key requirement

Behavioural Competencies:

Initiative and responsibility
Constructive teamwork – strong interpersonal relationships
Effective communication (verbal and written)
Analysis and judgment / problem solving
Systematic approach (planning and organising)
Execution – highly detail orientate